This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR and DPA are adhered to.
THE DPA & GDPR MAY 2018
This website complies with the DPA (Data Protection Act 1998) and the GDPR (General Data Protection Regulation), effective from May 2018.
The data from these forms is emailed to the address listed above and also stored on the website server, in most cases dating back to when each form was created. By completing this contact form you agree to Aaron Crowe Photography contacting you about wedding photography services provided by Aaron Crowe Photography. You will not be added to any mailing lists and will only be contacted by Aaron Crowe Photography in relation to your enquiry. Your personal details will not be used for any marketing purposes, nor will they be passed onto any third parties. They will only be stored in the email generated by this contact form which will be filed in the email account for Aaron Crowe Photography which is hosted by wix.com and which can only be accessed by Aaron Crowe Photography. If you wish to request for any email(s) containing your personal information to be deleted, please email firstname.lastname@example.org
Aaron Crowe Photography may contact clients with special offers and product details relating to photography. Your personal details will not be used for any marketing purposes nor will they be passed onto any third parties.
Aaron Crowe Photography creates a client gallery for each client to whom photos are delivered as part of the services contracted. Aaron Crowe Photography's client galleries are externally hosted by Zenfolio. To download images from an Aaron Crowe Photography client gallery you will be required to enter personal data (namely your email address) and a password. Your personal data (email address) will be stored within Zenfolio’s system, on their servers. Any email will be sent to you in relation to downloading your images within minutes of entering your details. After 12 months has passed since a gallery was created it is automatically deleted and your personal data (email address) is completely removed from Zenfolio’s system.
Only Aaron Crowe Photography will have access to your personal data (email address) stored on Zenfolio’s system on behalf of Aaron Crowe Photography. It will only be used as detailed above, will not be used for any other marketing purposes and will not be passed onto any third parties. Zenfolio’s technical support team will have the means to access to your personal data (email address) but will never access or share this data other than by request from Aaron Crowe Photography.
By entering your email address into an Aaron Crowe Photography client gallery you are agreeing to opt in to receive relevant, gallery-specific emails as described above. Emails are automated so if you do not wish to receive such emails it is advised that you do not download images from any Aaron Crowe Photography client galleries.
If you wish to request for your personal data (email address) to be deleted from Zenfolio's servers, please email email@example.com
EXTERNAL WEBSITE LINKS & THIRD PARTIES
Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.
We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note that they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.
CLIENT DATA HELD ON FILE
We take care over the processes around looking after personal data stored on our physical systems.
Aaron Crowe Photography holds the following personal data of clients:
Aaron Crowe Photography uses a client management system provided by Studio Ninja to store the above contact details collected at www.aaroncroweweddings.co.uk, this data is only used in order to respond to your enquiry for Aaron Crowe Photography to provide wedding photography services, and is accessed through 2 workstations, both password protected.
If you decide to book the photography services of Aaron Crowe Photography, these details are held within soft copy and sometimes hard copy contracts, as well as soft copy and hard copy wedding client ‘day plan’ documents. Soft copy contracts and day plans are safely stored within my password protected office iMac, and backed up to two encrypted external hard drives. Hard copy contracts are filed in my secure office, see below for security details.
Client photos are safely stored within my password protected office iMac and backed up to two encrypted external hard drives. An additional cloud copy of all images is stored on GDPR compliant Dropbox.
SECURITY AND ON SITE CCTV
For increased security internal and external CCTV cameras are in operation at Hylands Artist Studios. The video is stored on-site is deleted after 10 days. For access requests please email firstname.lastname@example.org – There will be a charge of £10 for supplying requested information.
CLIENTS AND WEDDING GUESTS CAPTURED IN PHOTOS
In terms of explicit GDPR compliance, Wedding clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of wedding guests when viewed as a form of processing personal data is necessary for the legitimate interests of Aaron Crowe Photography as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.
WITHDRAW OF CONSENT
Anyone photographed by Aaron Crowe Photography, whether a client or wedding guest, and whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to email Aaron Crowe Photography at email@example.com specifying the photo in question. Aaron Crowe Photography will then remove the photo from online and printed display wheresoever it appears within 30 days of request.
SOCIAL MEDIA POLICY & USAGE
We adopt a safe and responsible Social Media Policy. While we may have official profiles on social media platforms, users are advised to verify the authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.
DISPLAY OF IMAGES